Understanding the Enrollment Process

Overview

Enrollment is the end-to-end process of student registration, class selection (Enlistment), and fee calculation (Assessment) required to finalize a student's status for an academic term.

The specific workflow depends on your institution's configuration.

Key Stages of Enrollment

The Grado enrollment process generally follows these stages:

1. Registration: The student record is created in the system.

2. Enlistment: Student selects classes for the term or an Admin enlists student to a class or a section.

3. Advising (If applicable): A Faculty adviser reviews and approves the enlisted classes.

4. Assessment: An Admin assesses tuition and fees for the enlisted classes.

5. Payment: The student settles the assessed fees to be officially enrolled.

Workflow 1: Student Self-Enrollment

This is the standard workflow where students select their own classes via the Student Portal.

1. Admin: Enables the enrollment period in Academic Year Setup.

2. Student: Logs into the Student Portal to select classes (Enlistment).

3. Faculty (If applicable): Reviews and approves the student's enlisted subjects via the Advisees module.

4. Admin: Reviews the student's record and Publishes the Fee Assessment.

5. Student: Views the published assessment and proceeds with payment.

Workflow 2: Admin/Faculty-Led Enrollment

This workflow is generally implemented by DepEd public schools where Admins or Faculty manages enrollment on behalf of the students.

1. Admin: Enlists students into Sections or Classes via the Admin Portal.

2. Faculty (Adviser): Navigates to Homeroom Sections in the Faculty Portal.

3. Faculty (Adviser): Marks the student's Enrollment Status as "enrolled" to finalize their status for the term.

Workflow 3: Admin-Led Direct Enrollment

This workflow is straightforward. Once an Admin enlists a student to a Section or Class, student is already marked as "enrolled". In this configuration, the Payment Module is OFF.

Enrollment Terminology